ROYALE PARTY RENTALS

RENTAL AGREEMENT

Agreement Date: ______________________

This Rental Agreement is entered into between Royale Party Rentals, including its Gamer Royale operations, referred to in this Agreement as “Company,” “we,” “us,” or “our,” and the customer identified below, referred to as “Customer,” “you,” or “your.”

This Agreement applies to the specific event, equipment, services, rental periods, and charges listed in the confirmed booking, invoice, quote, or reservation summary.

1. CUSTOMER INFORMATION

Customer Name: ___________________________________________

Organization, if applicable: _________________________________

Phone Number: ____________________________________________

Email Address: ____________________________________________

Billing Address: ___________________________________________

2. EVENT INFORMATION

Event Type: ______________________________________________

Event Date: ______________________________________________

Event Address: ____________________________________________

Venue Name, if applicable: _________________________________

Event Start Time: _________________________________________

Event End Time: __________________________________________

Estimated Guest Count: ___________________________________

Primary On-Site Contact: __________________________________

On-Site Contact Phone: ___________________________________

3. RENTAL AND SERVICE SUMMARY

The Customer agrees to rent or purchase the following selected services, equipment, packages, and add-ons:

Gamer Royale Gaming Trailer

☐ 90-Minute Adventurer’s Starter Pack

☐ 2-Hour Power Up Party

☐ 4-Hour Ultimate Showdown

☐ Additional Gaming Time

☐ Second Outdoor TV

☐ Movie Night

☐ Karaoke

☐ Gamer Royale T-Shirt

☐ Table + 6 Chairs

☐ Other: _________________________________________________

Inflatables

☐ Bounce House

Unit Name: ________________________________________________

☐ Water Slide

Unit Name: ________________________________________________

☐ Combo Unit

Unit Name: ________________________________________________

☐ Other Inflatable Equipment:

Party Essentials

☐ Tables

Quantity: ______________

☐ Chairs

Quantity: ______________

☐ Tent or Canopy

Quantity and Size: _________________________________________

☐ Generator

Quantity: ______________

☐ Other:

4. PRICING AND PAYMENT SUMMARY

Rental and Service Subtotal: $_____________________________

Delivery or Travel Fee: $_________________________________

Add-Ons: $______________________________________________

Discounts or Promotions: -$_______________________________

Taxes and Other Applicable Charges: $_____________________

Total Contract Price

$________________________

Deposit Required: $______________________________________

Deposit Paid: $__________________________________________

Deposit Payment Date: ___________________________________

Remaining Balance: $_____________________________________

Final Balance Due Date: _________________________________

Unless otherwise stated in writing, the remaining balance is due no later than seven (7) calendar days before the scheduled event.

Bookings made within seven days of the event may require payment in full at the time of booking.

5. BOOKING CONFIRMATION

Submission of a booking request alone does not reserve an event date or equipment.

The reservation is confirmed only after:

Royale Party Rentals accepts the booking;
Required customer and event information is received;
Required agreements and acknowledgments are completed; and
The required deposit or initial payment is successfully received.

Once confirmed, the specific equipment and services listed in the reservation will be reserved for the Customer, subject to this Agreement and the incorporated policies.

6. DELIVERY, SETUP, AND PICKUP

Royale Party Rentals will make reasonable efforts to arrive and complete setup according to the confirmed event schedule.

The Customer must provide timely and safe access to the event location.

The Customer agrees to provide accurate information regarding:

Event address
Parking
Setup location
Surface type
Gate width
Stairs
Slopes
Low branches
Overhead wires
Sprinkler systems
Underground utilities
Septic systems
Water access
Electrical access
Venue restrictions
HOA restrictions
Park requirements
Other conditions affecting delivery or setup

Customer-caused delays may reduce the usable rental period.

The scheduled end time is not automatically extended because of delays caused by:

Locked gates
Incorrect addresses
Venue access problems
Customer absence
Unavailable parking
An unprepared setup area
Undisclosed access restrictions
Required permissions not obtained by the Customer

Additional labor or travel charges may apply when actual site conditions are materially different from those disclosed during booking.

7. CUSTOMER SITE RESPONSIBILITIES

The Customer represents that they have lawful permission to use the event property for the reserved equipment and services.

The Customer is responsible for obtaining all required permissions from:

Property owners
Venue operators
Homeowners associations
Schools
Churches
Parks departments
Municipal authorities
Event organizers
Other persons or entities controlling the property

The Customer must maintain clear access to rental equipment for delivery, inspection, emergency access, and pickup.

Royale Party Rentals may decline or discontinue setup when the site is unsafe or unsuitable.

8. GAMING TRAILER REQUIREMENTS

For a Gamer Royale gaming trailer booking, the Customer agrees to provide:

Approximately 50 feet of clear space for the gaming trailer and tow vehicle;
A reasonably level and suitable parking area;
Legal permission for the trailer and tow vehicle to park at the event location;
An access route free from low branches, blocked entrances, narrow turns, unsafe slopes, and other hazards;
A clear area around trailer steps, entrances, exits, and outdoor TVs.

Royale Party Rentals provides the generator used for normal gaming trailer operations.

The Customer must provide access to the setup area approximately 45 minutes before the scheduled event time unless otherwise communicated.

Guests may not:

Tamper with consoles, TVs, cords, generators, or other equipment;
Move gaming equipment without authorization;
Enter restricted operating areas;
Bring food or drinks into prohibited electronic equipment areas;
Engage in unsafe or abusive behavior.

Game Host instructions must be followed.

9. INFLATABLE SETUP REQUIREMENTS

For inflatable rentals, the Customer must provide an appropriate setup area with sufficient clearance.

The Customer must accurately disclose:

Setup dimensions
Surface type
Gate width
Fences
Trees
Low branches
Overhead wires
Underground utilities
Irrigation systems
Sprinkler systems
Septic systems
Drainage systems
Slopes
Other known site hazards

Grass is generally the preferred setup surface.

Concrete, pavement, artificial turf, or other surfaces require advance approval.

Different surfaces may require different anchoring systems or additional charges.

The Customer may not move, disconnect, reposition, deflate, alter, or modify an inflatable after setup without authorization from Royale Party Rentals.

For wet-use equipment, the Customer must provide reasonable access to a suitable water source unless otherwise agreed.

10. INFLATABLE SAFETY AND SUPERVISION

A responsible adult age eighteen (18) or older must supervise inflatable use at all times.

The Customer agrees to ensure that all participants follow posted and communicated safety rules.

The following are prohibited unless specifically allowed by the equipment manufacturer or Royale Party Rentals:

Flips
Wrestling
Rough play
Climbing on exterior walls
Climbing on netting
Shoes
Sharp objects
Food
Drinks
Gum
Pets
Unauthorized water use
Overcrowding
Use beyond stated size or age restrictions

Users must enter and exit through approved access points.

The Customer must separate participants by age or size when instructed.

Royale Party Rentals may stop inflatable use when safety rules are not followed.

11. PARTY ESSENTIALS

The Customer agrees to use tables, chairs, tents, canopies, generators, and related equipment only for their intended purposes.

The Customer and guests may not:

Move tents or canopies without permission;
Remove or alter stakes, anchors, ballast, ropes, or tie-downs;
Climb on tables or chairs;
Overload tables or chairs;
Place unauthorized flame, heating, or cooking equipment under or near tents;
Move, open, refuel, modify, or tamper with generators;
Remove equipment from the event location;
Disassemble rental equipment;
Use rental equipment for unintended purposes.

Additional charges may apply for damage caused by misuse or unauthorized movement.

12. SUPERVISION OF CHILDREN AND GUESTS

The Customer is responsible for providing appropriate adult supervision throughout the event.

Royale Party Rentals employees and Game Hosts do not replace:

Parents
Guardians
Teachers
Chaperones
Venue employees
Event security
Event organizers

The Customer is responsible for the conduct of guests and participants.

The Customer agrees to ensure that guests:

Follow safety instructions;
Use equipment properly;
Do not intentionally damage equipment;
Do not enter restricted areas;
Do not interfere with setup, operation, or removal of rental equipment.

13. WEATHER

Royale Party Rentals may delay, suspend, modify, or terminate equipment use when weather or site conditions become unsafe.

Unsafe conditions may include:

Lightning
Thunderstorms
High winds
Dangerous wind gusts
Heavy rain
Flooding
Standing water
Tornado warnings
Severe weather alerts
Saturated ground
Unsafe electrical conditions
Other conditions that may create an unreasonable risk

The Customer agrees to stop equipment use immediately when directed by Royale Party Rentals.

Different equipment may have different weather limitations.

A weather-related shutdown after an event begins does not automatically qualify the Customer for a full refund.

Weather-related cancellations, credits, refunds, or rescheduling will be handled according to the Royale Party Rentals Cancellation, Refund, and Weather Policy.

14. CANCELLATION AND REFUNDS

The Customer acknowledges the following general cancellation terms:

Deposits are refundable when the Customer cancels more than fourteen (14) calendar days before the scheduled event.
Deposits are nonrefundable when the Customer cancels fourteen (14) calendar days or less before the event.

Additional payment, refund, rescheduling, and weather provisions are governed by the Royale Party Rentals Cancellation, Refund, and Weather Policy.

The Customer acknowledges that removing equipment or services from a confirmed booking may be treated as a partial cancellation.

Changes may also affect bundle discounts or promotional pricing.

15. RENTAL PERIOD AND EXTENSIONS

The rental period begins and ends according to the confirmed reservation.

Additional gaming or rental time must be approved by Royale Party Rentals.

Extensions are subject to:

Equipment availability;
Staffing availability;
Other scheduled bookings;
Customer acceptance of additional charges.

Extensions are not guaranteed.

Unauthorized continued use may result in additional charges.

16. CONDITION OF EQUIPMENT

The Customer agrees to inspect rental equipment when reasonably possible upon delivery or setup and report any visible concern immediately.

The Customer must promptly notify Royale Party Rentals of:

Damage
Malfunction
Injury
Accident
Theft
Safety concern
Equipment failure

The Customer must not attempt repairs unless specifically authorized.

Normal wear and tear is expected.

The Customer may be charged for damage beyond ordinary wear resulting from:

Misuse
Negligence
Failure to supervise
Intentional damage
Unauthorized movement
Unauthorized modifications
Theft
Vandalism by the Customer or guests
Failure to follow instructions

17. LOSS, DAMAGE, AND MISSING EQUIPMENT

The Customer is responsible for rental equipment while it is under the Customer's control, subject to applicable law.

Charges may be assessed for:

Missing equipment
Broken equipment
Intentional damage
Unauthorized modifications
Excessive cleaning
Theft
Loss caused by customer negligence
Damage caused by improper use

Charges may include reasonable:

Repair cost
Replacement cost
Labor
Transportation
Cleaning
Lost-use costs where permitted and reasonably documented

18. CLEANING

Normal cleanup resulting from ordinary use is included unless otherwise stated.

Additional cleaning charges may apply for excessive:

Food spills
Drink spills
Gum
Paint
Adhesives
Confetti
Silly string
Mud
Bodily fluids
Pet waste
Smoke residue
Unauthorized decorations
Other contamination requiring extraordinary cleaning

Customers should obtain approval before using unusual party materials near rental equipment.

19. FOOD AND DRINK

Food and drinks may be permitted at the event but must remain away from restricted gaming, electrical, and equipment areas.

Food and drinks are not permitted near gaming consoles, TVs, cables, generators, or other sensitive equipment unless specifically approved.

The Customer may be responsible for damage or excessive cleaning caused by spills.

20. EQUIPMENT SUBSTITUTION

If reserved equipment becomes unavailable because of:

Unexpected damage
Mechanical failure
Safety concerns
Transportation problems
Other circumstances beyond reasonable control

Royale Party Rentals may offer:

Comparable substitute equipment;
A different rental;
Rescheduling;
Account credit; or
A refund for the affected unavailable service.

Material substitutions will be communicated to the Customer.

21. PERSONAL PROPERTY

Royale Party Rentals is not responsible for personal property that is lost, misplaced, damaged, or left:

Inside the gaming trailer;
Near rental equipment;
Under tents;
At the event location;
In or around inflatables;
In tables or seating areas.

The Customer should inspect the area and collect belongings before equipment pickup.

Royale Party Rentals will make reasonable efforts to return found items but does not guarantee recovery.

22. PHOTO AND VIDEO PREFERENCE

The Customer acknowledges that Royale Party Rentals may photograph or record equipment setups and general event activity for business and marketing purposes, subject to the Company’s Privacy Policy and media notice.

The Customer may select one of the following:

☐ I give permission for Royale Party Rentals to use photographs or videos that include me and minors for whom I am the parent or legal guardian for website, social media, advertising, and promotional purposes.

☐ I do not give permission for Royale Party Rentals to use identifiable photographs or videos showing me, my household members, or minors for whom I am the parent or legal guardian for advertising or promotional purposes.

Opting out will not affect service, pricing, or booking eligibility.

23. ASSUMPTION OF RISK

The Customer understands that recreational activities and event equipment may involve inherent risks.

These may include risks associated with:

Physical activity
Slips
Falls
Collisions
Wet surfaces
Outdoor conditions
Weather
Misuse of equipment
Failure to follow instructions

The Customer agrees to follow safety instructions and ensure reasonable supervision.

Nothing in this Agreement is intended to waive any right that cannot legally be waived.

24. CUSTOMER RESPONSIBILITY

To the fullest extent permitted by law, the Customer agrees to be responsible for claims, damage, loss, or expense resulting from:

The Customer's breach of this Agreement;
Customer or guest misuse of equipment;
Failure to supervise guests;
Failure to follow safety instructions;
Unauthorized movement or alteration of equipment;
Inaccurate information provided by the Customer;
Intentional misconduct or negligence by the Customer or guests.

This provision applies only to the extent permitted by applicable law.

25. LIMITATION OF LIABILITY

To the fullest extent permitted by law, Royale Party Rentals will not be liable for indirect, special, incidental, or consequential damages arising from the rental or event.

Nothing in this Agreement excludes liability that cannot legally be excluded.

26. FORCE MAJEURE

Royale Party Rentals will not be considered in breach of this Agreement when performance is prevented or materially delayed by circumstances beyond reasonable control, including:

Severe weather
Flooding
Natural disasters
Fire
Road closures
Government restrictions
Public emergencies
Transportation accidents
Utility failures
Equipment failure despite reasonable maintenance
Other extraordinary events beyond reasonable control

When reasonably possible, Royale Party Rentals will communicate available alternatives.

27. INCORPORATED POLICIES

The Customer acknowledges that the following documents are incorporated into and form part of this Agreement when applicable:

Royale Party Rentals Terms and Conditions
Cancellation, Refund, and Weather Policy
Privacy Policy
Inflatable Safety Rules
Gaming Trailer Rules
Booking Confirmation
Invoice
Quote
Equipment-specific instructions
Event-specific written terms

If an event-specific written term conflicts with a general policy, the more specific written term will control for that issue.

28. ELECTRONIC COMMUNICATIONS

The Customer agrees to receive booking-related communications through:

Email
Text message
Electronic invoices
Electronic contracts
Online booking systems
Other agreed electronic methods

Electronic records, checkbox acknowledgments, electronic signatures, and payment actions may be used to document acceptance of the Agreement.

29. GOVERNING LAW

This Agreement is governed by the laws of the State of Texas.

Any specific venue or dispute-resolution provision contained in an additional signed agreement will control where applicable.

30. ENTIRE AGREEMENT

This Rental Agreement, together with the incorporated documents and confirmed booking details, represents the agreement between the Customer and Royale Party Rentals concerning the reserved services.

Changes to the booking must be confirmed in writing by Royale Party Rentals.

31. CUSTOMER ACKNOWLEDGMENTS

By signing or electronically accepting this Agreement, the Customer acknowledges that:

☐ I have reviewed the equipment and services listed in my booking.

☐ I have reviewed the total price, deposit amount, and balance due date.

☐ I have reviewed the Cancellation, Refund, and Weather Policy.

☐ I agree to the Terms and Conditions.

☐ I acknowledge the Privacy Policy.

☐ I agree to follow all applicable equipment and safety rules.

☐ I understand that a responsible adult must supervise children and inflatable use.

☐ I have accurately disclosed the setup conditions and access requirements for the event location.

☐ I understand that unsafe conditions may require equipment use to stop.

☐ I understand that I may be responsible for damage caused by misuse, negligence, unauthorized movement, or intentional damage.

32. SIGNATURES

Customer

Customer Name: __________________________________________

Signature: ______________________________________________

Date: __________________________________________________